: min
No entries logged for this date.
This is how your name appears throughout the app β in entries, reports, and physician lists.
Set a password so you can sign in without a magic link email.
Drag to reorder how activities appear in your Log Hours dropdown. This is personal β it only affects your view and doesn't change the global default or other users' order.
Family Health Organizations (FHOs) in Ontario operate under a blended funding model that includes Section 6.0 hourly billing β a mechanism that allows physicians to bill for time spent on activities that fall outside direct patient encounters. While this funding stream is well-intentioned, the practical challenge of tracking, categorizing, and staying within the monthly billing limits has historically been left to individual physicians using spreadsheets, handwritten logs, or nothing at all.
FHO+ practices operate under an updated FHO Agreement (April 1, 2026) that introduced clearer definitions, a 14-hour per calendar day cap across all billing codes, a monthly cap of 240 hours per 28 days (pro-rated), and percentage caps on indirect and administrative categories. The complexity of complying with these rules β while also managing a full clinical caseload β made it clear that a purpose-built tracking tool was needed.
This tool was designed to solve that problem: a simple, physician-facing interface that maps internal activity types to billing codes automatically, enforces compliance rules in real time, generates submission-ready monthly reports, and gives practice administrators a single view across all physicians.
- Log hours against internal activity types
- Auto-maps activities to Q-codes (Q310AβQ313A)
- Real-time daily and monthly limit tracking
- Notes enforcement per activity type
- Personal activity order preference
- All-physician monthly reports in one click
- Batch CSV and print/PDF export
- Compliance monitoring across the practice
- User management with roles and permissions
- Configurable activity types and billing mappings
| Date | Physician | Billing | Internal activity | Time | Notes |
|---|
Download data for all physicians in one step. Select a month and choose your export format.
| Code | Category | Rate | Description |
|---|---|---|---|
| Q310A | Direct patient care | $80/hr | In-person, synchronous virtual, telephone in-office, concurrent teaching |
| Q311A | Direct telephone β not in office | $68/hr | Telephone-based virtual care when physician is not at clinic |
| Q312A | Indirect patient care | $80/hr | Chart review, care coordination, test results, referrals, prescriptions |
| Q313A | Clinical administration | $80/hr | Quality improvement, clinic processes, digital health initiatives |
| INELIG | Ineligible / non-billable | β | Tracked for internal records only; not submitted for hourly payment |
The following types of activities are not eligible for hourly payment under Section 6.0. They may still be tracked internally using the INELIG billing category.
- Payroll processing and management
- Financial reporting and budgeting
- HR activities (hiring, performance reviews)
- Lease, facilities, and office management
- Insurance administration
- Board or shareholder governance
- Uninsured services (sick notes, forms for pay)
- Third-party medical reports (insurance, legal)
- Completion of WSIB / disability forms for fee
- Cosmetic or elective non-OHIP procedures
- Private billing activities
- Care provided for Unrostered patients
- Walk-in or urgent care outside FHO roster
- Locum services outside agreed schedule
- Hospital on-call not covered by agreement
- Personal development
- External consulting or advisory roles
- Travel time (unless expressly included)
- Meal breaks and personal time
- Activities covered by other funding streams
This list is illustrative, not exhaustive. Refer to Section 6.5 of the FHO Agreement for the authoritative definition. When in doubt, mark as Ineligible and consult your FHO administrator.
| Rule | Limit | Applies to |
|---|---|---|
| Daily maximum | 14 hrs/day | All codes combined (Q310A+Q311A+Q312A+Q313A) β resets each calendar day |
| Monthly maximum | 240 hrs / 28 days (pro-rated) | All codes combined β varies by month length |
| Indirect + Clinical Admin combined | β€ 25% of monthly total | Q312A + Q313A combined |
| Clinical Administration alone | β€ 5% of monthly total | Q313A only |
Note: In Year 1 (April 1, 2026 β March 31, 2027) the ministry billing system only enforces the daily and monthly limits. The 25%/5% percentage caps are tracked internally and will be enforced by the ministry from Year 2 onward β overpayments in Year 1 will be reconciled retroactively.
Your practice's configured activity types, their mapped billing codes, and descriptions. Descriptions can be edited in the Admin panel.
This name appears in the header and on printed reports.
Create new users directly with a temporary password β no email invite needed. Users can change their password in User Settings after first sign-in.
Aggregate internal activity hours across all physicians for a selected month.
Each activity type maps to a default billing category. When a user selects an activity, the billing category is pre-filled. Set to Other to require manual billing selection. Set to Ineligible for non-billable activities. Use the Note req. toggle to require a note for specific activity types β this is the only way notes are enforced.
This content appears in the Billing reference page as a read-only panel for all users. Supports Markdown: use **bold**, - bullet, 1. numbered, blank lines for spacing.
Download a full backup of all entries, physicians, activity types, and settings.
Restore from a JSON backup. New entries and physicians are merged β existing data is never deleted.